DIVISION III MONTHLY UPDATE
UPDATES ON
MEMBERSHIP SERVICES AND GOVERNANCE ACTIVITIES
A tool to enhance
communication between NCAA membership services/governance and the Division III commissioners.
Contact Shana Levine at slevine@ncaa.org to include an item.
Sports
Sponsorship and Demographic Forms.
The
Sports Sponsorship and Demographic Forms are available online and are due
August 15. The link to the login
page is: https://web1.ncaa.org/mss/exec/login. Please note that institutions are
required to update any information that has changed since it was entered last
year.
Sport
Update. In order to update
information within a sport, you will need to click on the sport in the "Sport
List." This will activate an update page. Please answer all questions on the page
and verify the information. If your organization is dropping a
sport, you will still need to update the participation count, squad size,
number of actual contests for the previous year and the reason. If you are adding a sport this year, you
will need to enter your conference and projected contests. If the Sport List includes a sport that
you planned to sponsor and did not meet participant and/or actual contests or
discontinued the sport for any reason, please indicate that on the form using
the most appropriate reason in the drop-down menu. Also, please enter the citizenship and ethnicity breakdown
of participants and coaching staff for each sport sponsored in order to save. For student-athletes, the citizenship
total must equal the ethnicity breakdown total and the ethnicity breakdown must
match the participation count total.
The system will not allow you to bypass this section.
Graduation
Rate Disclosure –
Deadline June 1.
The
deadline for submitting graduation-rate data by member institutions via the NCAA Web site was
June 1. To date, 26 Division III
institutions have not submitted their graduation-rate data. Institutions that fail to submit their
data shall not be eligible to enter a team or an individual competitor in an
NCAA championship. Those 26
institutions should submit their graduation rate data immediately. Please note, once the institutional
data is submitted, institutions will need to also request a waiver to regain
championship eligibility.
[Contact: Maria DeJulio, mdejulio@ncaa.org,
913/397-7668 for questions related to the graduation-rate disclosure or
Dan Dutcher, ddutcher@ncaa.org, or Leah Nilsson,
lnilsson@ncaa.org, 317/917-6222 for
questions related to the waiver process]
Financial Aid Reporting Process.
The 2007-08 reporting cycle of the Division III Financial
Aid Reporting Program was officially launched June 15th.
The deadline for schools to submit their data to the NCAA
via the Financial Aid Data Management System is Friday, September 14, 2007. This is a change from previous years
where the last Friday of September had been targeted. The NCAA Division III Financial Aid Committee decided to
move the deadline up by two weeks to minimize conflicts for the student
financial aid community with other reporting deadlines at the end of September.
E-mail and hard-copy correspondence has been forwarded to
all presidents, chancellors, financial aid directors, athletics directors,
senior woman administrators, faculty athletics representatives and conference
commissioners announcing the program launch and informing them of the new
submission deadline.
Any questions should be forwarded to Eric Hartung at the
National Office, (317) 917-6306, ehartung@ncaa.org.
The 2007-08 NCAA Division III Rules Test will be available
online August 1, 2007.
Beginning August 1, 2007, the NCAA Division III Rules Test
will be required annually for all head coaches and athletics administrators
with compliance responsibilities on an annual basis per NCAA Bylaw 11.6 and
Constitution 3.2.4. The Rules Test
is required annually for all coaches and athletics administrators with
compliance responsibilities. It is
intended to be a learning tool offered to the Division III membership. It is to be taken “open book” in an
effort to better familiarize individuals with the legislation contained in the
NCAA Division III Manual. The test
can be found at the following link:
http://www1.ncaa.org/membership/membership_svcs/coaches_certification/Index.html
2007-08 Division III Compliance
Forms.
The 2007-08 NCAA compliance forms
are set to be released July 2. The
forms will be available on the NCAA Web site, located under
"compliance." For
questions regarding the compliance forms, please contact James Bandy at jbandy@ncaa.org.
Deadline July 15 – NCAA Membership-Sponsored
Proposals.
July 15 is the deadline for
institutions and conferences to submit legislative proposals. Membership-sponsored proposals should
be submitted electronically through the Legislative Services Database (LSDBi) on the NCAA Web site. Log on with your LSDBi username and password and click
proposals, then Division III Amendment Submission. You will be prompted to enter your institutional username
and password. Amendment
Co-Sponsorship can also be submitted through this same process. [Contact: Jay Jones, jjlones@ncaa.org]
Division III Legislative Calendar
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Entities Submitting or
Reviewing Legislative Proposals
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Timeline
|
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Deadline for membership sponsored
proposals.
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July 15
|
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Presidents Council review of
membership sponsored proposals.
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August Presidents Council meeting
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Initial Publication of Proposed
Legislation (IPOPL).
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August 15
|
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Membership sponsor modification
period.
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August 15 – September 15.
|
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Presidents Council sponsorship of
legislative concepts.
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September 1
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Second Publication of Proposed
Legislation (SPOPL).
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September 23
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Amendment-to-amendment period.
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September 23 – November 1
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Deadline for Presidents Council or
membership-sponsored resolutions.
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November 1
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Publication of Official Notice.
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November 15
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Membership vote at annual NCAA
Convention.
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Mid-January
|
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Amendment becomes effective.
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August 1 *
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Recently Released Official Interpretations: The NCAA Division III Interpretations and Legislation
Committee has recently released the following two interpretations:
Providing Pre-enrollment Academic and Conditioning
Information to Prospective Student-Athletes. (III) The Interpretations and Legislation Committee
determined that any necessary pre-enrollment information not provided to all
prospective students regarding orientation, academics, workout and conditioning
activities may be provided to a prospective student-athlete after the
prospective student-athlete’s paid acceptance of the institution’s written
offer of admission and/or financial aid.
Permissible workout and conditioning information to be provided to the
prospective student-athlete may include a general individual-workout program
but not a specific workout program for specific days.
A general individual workout can be sport or position
specific; however it cannot be person specific and cannot detail specific
activities that must take place on prescribed days or calendar dates. For example, a permissible general
individual-workout program could specify that a prospective student-athlete run
at least two miles on three different days in week one. It would be impermissible to provide a
specific workout program to a prospective student-athlete that would require a
prescribed number of miles on specific calendar days (e.g., on Monday of week
one, run two miles; on Tuesday of week one, run one mile). [References: NCAA Bylaws 13.4.1 (recruiting materials -- general
regulations) and 17.02.1.1 (athletically related activities); and a 5/03/07
official interpretation, Item No. 4]
Providing Individual Workout Information to Enrolled
Student-Athletes. (III) The
Interpretations and Legislation Committee determined that for purposes of
workout and conditioning information that would not be considered an
athletically related activity, workout and conditioning information to be
provided to the student-athlete may include a general individual-workout program,
but not a specific workout program for specific days.
A general individual-workout can be sport or position
specific; however, it cannot be person specific and cannot detail specific
activities that must take place on prescribed days or calendar dates. For example, a permissible general
individual-workout program could specify that a student-athlete run at least
two miles on three different days in week one. It would be impermissible to provide a specific workout
program to a student-athlete that would require a prescribed number of miles on
specific calendar days (e.g., on Monday of week one, run two miles; on Tuesday
of week one, run one mile).
[References: NCAA Bylaws
13.4.1 (recruiting materials -- general regulations) and 17.02.1.1
(athletically related activities), and a 5/03/07 official interpretation, Item
No. 3]
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CONFERENCE AND MEMBER INSTITUTION EDUCATIONAL TOOLS AND
OPPORTUNITIES
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Forms
Page on NCAA.org.
If you
have recently been to www.ncaa.org, you hopefully noticed a new 'tab'
at the very top of the page. The
tab is titled: Forms. By clicking
on the tab, you will open a page that is a one-click stop for any NCAA-related forms
you might be looking for. The
forms are sorted both alphabetically (by type) and by division. We hope that you will find this link to
be a useful and quick way to find the things that you are looking for.
Division
III Working Group on Membership Issues online information.
Meeting
materials, supplements and other key documents for the Division III Working
Group on Membership Issues are available via the Division III home page.
(http://www.ncaa.org/wps/contentviewer?IFRAME_EMBEDDED=true&CONTENT_URL=http://www1.ncaa.org/membership/governance/division_III/Working_Group_Membership_Issues/Home_Page?ObjectID=46015)
Membership
input is needed in this important conversation. If you have any questions about the materials posted online,
or the charge of NCAA Executive Committee or Division III Working Group on
Membership Issues, please contact Dan Dutcher, Leah Nilsson or any member of
the Division III Working Group on Membership Issues.
2008
NCAA Convention Draft Schedule Highlights.
The 2008
Convention will be held January 11 - 14 in Nashville, Tennessee. Convention highlights include the
following:
Friday,
January 11.
·
Academic
colloquium focusing on research related to collegiate athletics. (1:30 to 3 p.m.)
·
Potential
Friday night keynote speaker.
Saturday, January 12.
·
Association-wide
forum on membership issues. (2:30
to 3:30 p.m.)
·
Opening
business session. (4 to 5:30 p.m.)
·
Post-opening
business session reception for delegates in trade show. (5:30 to 6:15 p.m.)
Sunday,
January 13.
·
Division
III issues forum. (8:30 to 11:30
a.m.)
(This
forum will continue the membership discussion with a specific focus on Division
III.)
·
Division
III conference meetings. (1 to 5 p.m.)
·
Honors
celebration. (5 to 6:30 p.m.)
·
Delegates
reception. (6:30 to 8 p.m.)
Monday, January 14.
·
Division
III business session. (8 a.m. to 3
p.m.)
(Some
time during the business session will be devoted to the discussion of membership
issues.)
·
Possible
NADIIIAA reception following the business session.
The NCAA Convention
Planning Subcommittee will review the educational topics suggested via the
NADIIIAA list serve and continue to develop additional programming for the 2008
Convention.
2007 Regional Rules Seminar PowerPoint Presentations. The Regional Rules PowerPoint presentations are now
available online at: http://www1.ncaa.org/membership/membership_svcs/regional_seminars/index.html.
Division
III 2007 Spring Champions:
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Sport
|
Champion
|
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Baseball
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Kean University
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Women's Golf
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Methodist College (10th Consecutive title)
|
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Men's Golf
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Saint John’s University
|
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Men’s Lacrosse
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Salisbury University
|
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Women’s Lacrosse
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Franklin & Marshall College
|
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Rowing
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Williams College
|
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Softball
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Linfield College
|
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Women's Tennis
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Washington and Lee University
|
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Men's Tennis
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University of California, Santa Cruz
|
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Men's Outdoor Track and
Field
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University of Wisconsin, La Crosse
|
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Women's Outdoor Track and
Field
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University of Wisconsin, Oshkosh
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Championships Committee Meeting:
The NCAA Division III Championships Committee will be
meeting September 16 - 19 in Indianapolis, Indiana. The sports committee chair will meet with committee on the
first day of meetings.
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KEY DATES IN JULY AND AUGUST
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July 9-11
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National
Association of Student Financial Aid Administrators – National Conference
|
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July
20-23
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Division
III Student-Athlete Advisory Committee meeting
|
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July
22-24
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Division
III Management Council
|
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August 8
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Division
III Chancellor/Presidents Advisory Group
|
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August 9
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Division
III Presidents Council Meeting
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